Operations Administrator

Company Overview

A M King is an award-winning, integrated Design-Build firm based in Charlotte, NC. We are currently seeking a Construction Project Administrator for our Greenville, SC location. The ideal candidate is passionate about supporting project staff and excited about working with a team of experienced construction management professionals to seamlessly deliver high-quality projects to our clients.

Compensation & Benefits

We are committed to offering our employees a robust and rewarding work environment, focusing on employee growth and development. Our benefits include:

• Competitive pay, DOE
• Employee Stock Ownership Plan (ESOP)
• Health, Dental, and Vision at no cost for employees
• 401(k) with company match, 100% vesting at time of eligibility
• Flexible Spending Account (FSA)
• Paid Time Off
• Paid Personal Community Engagement Hours
• Life Insurance, Short- and Long-term Disability options
• Personal Growth Benefit, used for gym memberships, instructor-led courses, or contributions into a 529 Qualified Tuition or State Plan
• AAA Membership
• Customized Professional Development Planning
• Internal & External Training

Position Overview

The Operations Administrator provides full administrative support to construction field staff. The position requires multitasking and the ability to work with multiple managers at a high level.

Responsibilities

• Assist operations staff as needed
• Create and revise operations forms
• Update and maintain project logs
• Assist subcontractors in the prequalification process and maintain current records in Procore
• Edit and finalize monthly progress reports
• Prepare and distribute project site safety manuals
• Prepare outgoing project related shipments
• Facilitate and prepare operations meeting minutes
• Make travel arrangements for operations personnel as needed
• Maintain project files and keep all information up to date
• Maintain Incident Report and ensure all reports are filed appropriately
• Prepare and/or review operations expense reports as needed
• Review, approve, log, and save subcontract documents such as subcontracts, purchase orders, change orders, and others
• Review, request revisions as needed, approve, log and save compliance documents such as certificates of insurance, W-9s, bonds, consent of surety, and others
• Acquire all missing or incorrect paperwork from subcontractors/project managers and work with the project managers on unentered invoice cleanup
• Prepare subcontractor warranty forms
• Once projects are complete, box closed project files and receive, organize, scan, and track O&M manuals
• Answer phones politely and transfer calls to appropriate personnel
• Other duties, as assigned

Qualifications & Experience

Education & Experience

• High school diploma or equivalent.
• 3+ years’ experience of direct support of construction management and field personnel.
• Advanced understanding of construction terminology

Required Skills & Abilities

• Proficient with Microsoft Office, including Outlook, Word, and Excel
• Proficient with Procore
• Ability to work with others performing similar and/or support tasks
• Ability to absorb and effectively communicate information and ideas presented
• Excellent verbal and written communication skills to communicate with A M King personnel, subcontractors, vendors, and clients
• Ability to engage with and collaborate in a team environment
• Effective time management and multi-tasking skills and ability to meet required deadlines
• Ability to thrive in a fast-paced work environment